Talinah

Privacy Policy

Last updated: 8/21/2025

This Privacy Policy describes how our talent acquisition platform ("we," "us," or "our") collects, uses, processes, and protects your personal information when you use our services.

1. Information We Collect

1.1 Personal Information

We collect personal information that you provide directly to us, including:

  • Account information (name, email address, password)
  • Profile information (job title, company, contact details)
  • CV/Resume files and documents
  • Interview feedback and assessments
  • Calendar and availability information
  • Communication records and messages

1.2 Automatically Collected Information

We automatically collect certain information when you use our platform:

  • Usage data and analytics
  • Device information and browser type
  • IP address and location data
  • Cookies and similar tracking technologies
  • API usage logs and access patterns

1.3 Third-Party Information

We may receive information from third-party services:

  • OAuth authentication providers
  • Calendar integration services
  • Email service provider analytics

2. How We Use Your Information

2.1 Service Provision

  • Create and manage user accounts with role-based access
  • Process and analyze CV/resume content using AI parsing
  • Schedule and manage interviews through calendar integration
  • Track applicant progress and status updates
  • Generate dashboard metrics and analytics
  • Facilitate communication between team members

2.2 AI and Data Processing

  • Parse and extract information from uploaded CVs using AI processing services
  • Generate insights and recommendations for hiring decisions
  • Analyze applicant data for matching with job roles
  • Process interview feedback and assessments

2.3 Communication

  • Send email notifications via third-party email services
  • Deliver assessment and offer communications
  • Provide system updates and important notices
  • Respond to support requests and inquiries

3. Data Storage and Security

3.1 Data Storage

  • CV files are securely stored in cloud storage services
  • Application data is stored in secure databases
  • Session data is managed through secure authentication tokens
  • API keys and sensitive data are encrypted at rest

3.2 Security Measures

  • HTTPS encryption for all data transmission
  • CSRF protection and security headers
  • Rate limiting and API key authentication
  • Role-based access control and permissions
  • Regular security audits and monitoring
  • Secure file upload validation and processing

4. Data Sharing and Disclosure

4.1 Within Your Organization

We share data within your organization based on user roles and permissions:

  • Super Admins have access to all organizational data
  • Admins can manage users and view applicant information
  • HR Team Members can access applicant and interview data
  • Interviewers can view assigned applicant information
  • Users have limited access based on their role

4.2 Third-Party Services

We share limited data with trusted third-party services:

  • Authentication and calendar integration providers
  • Cloud storage and AI processing services
  • Email delivery services
  • Analytics and monitoring services

4.3 Legal Requirements

We may disclose your information when required by law or to protect our rights and safety.

5. Your Rights and Choices

5.1 Access and Control

  • Access your personal information through your account dashboard
  • Update your profile and account settings
  • Download your CV and application data
  • Manage your calendar integration and availability

5.2 Data Rights

  • Request access to your personal data
  • Request correction of inaccurate information
  • Request deletion of your data (subject to legal requirements)
  • Object to processing of your data
  • Request data portability

6. Cookies and Tracking

We use cookies and similar technologies to:

  • Maintain your login session
  • Remember your preferences and settings
  • Analyze usage patterns and improve our services
  • Provide security features and CSRF protection

You can control cookies through your browser settings, but some features may not function properly if cookies are disabled.

7. Data Retention

We retain your personal information for as long as necessary to:

  • Provide our services to you
  • Comply with legal obligations
  • Resolve disputes and enforce agreements
  • Maintain business records and analytics

CV files and applicant data may be retained for recruitment purposes and legal compliance requirements.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data in accordance with applicable privacy laws.

9. Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

11. Contact Information

If you have any questions about this Privacy Policy or our privacy practices, please contact us:

  • Email: privacy@talinah.com

For data protection inquiries, please include "Privacy Request" in your email subject line.